If you are an entrepreneur thinking that a physical assistant is all that you’ll need, maybe you have to rethink your staff approach. In these modern times, hiring a physical assistant is not necessarily the best option.
Have you ever thought of leaning towards the more modern route; like hiring a virtual assistant? Yes, the reluctance to utilize remote staffing services is understandable but there are factors that contribute to why is this is fast becoming the more promising choice. Below are top the reasons why your company should take advantage of this staffing innovation:
1. Time Efficient
Having a virtual staff can help to fulfill tasks for you that you would not be able to accomplish in a limited time frame. You can assign a deadline and a level of urgency to a certain task then expect it to be completed within the allotted time frame.
2. Handle Projects
Projects can come and go but your office personnel are not as transient as the projects they handle. This brings about the hassle to keeping them busy when they no longer have tasks. For these kinds of projects, hiring an online assistant is certainly a much cheaper and wiser preference.
3. Proper Investment
Did you know that the budget you spend on your personnel and their accompanying costs could have been allocated to the growth of your business? This is why hiring a virtual assistant becomes advantageous. Simply because they come in packages wherein facilities, equipment, taxes and other expenditures are already incorporated.
The need for an assistant arises when you notice that you no longer enough time and space at work. Hiring an online staff is the perfect solution for each time you get overwhelmed by the numerous tasks that sometimes need to be done simultaneously. Because much of your time has been freed when from delegating duties to your virtual staff, you get to pursue other fields to focus on like other tasks, side projects, and even family.
5. Learning New Things
If you are one of those aspiring entrepreneurs who would want to kickstart a business, hiring a personal assistant will contribute significantly to the successful launch of your company. This is specially true if you are venturing on to something new in which the assistant is already a specialst of. Even though you know nothing about blogging, social media, or SEO, an online expert will be able to accommodate these needs. At the same time, you’ll be able learn more about these subjects from them. Think of it as hitting 2 birds with one stone, you delegate tasks as well as learn new things.
6. Bright Ideas
An additional resource you will get when hiring a virtual assistant is creativity. He or she will be able to give more ideas to the table and also be able to give you insight on your decisions. Your VA can give you a different perspective before you finalize and proceed to the implementation of your plans.
7. Delegate Numerous Tasks
Delegating tasks is not merely about assigning duties to your assistants but it also requires finesse and art. This does not only refer to barking orders but it’s more about making your VA contribute to the success of your business. Surely, there are tasks that you want and need within a given period; by delegating them, you will be able to acquire results in the desired time.
8. Avoid Tedious Assignments
There are tasks, if not all, that you would prefer to avoid either because they are tedious or simply because you have other important things to do. You can assign tasks to your assistant that you would not want spend time doing but are nevertheless important. As the saying goes, “Master your strengths, outsource your weaknesses”.
9. Low Risk Hiring
If you think that you have your employees covered once you settle their salaries, think again. Employees incur more cost than their salaries because of the operational expense that comes along with having them in the office. What’s more, you will have to take care of their legal needs depending on the employment laws currently exisiting in your state.
10. Making Hiring Process Easy
Hiring an employee involves a meticulous process of filtering the right candidate.This can be eliminated if you opt to hire an online assistant since an outsourcing company can do this for you. Another thing to consider is the fact that firing people can be a hassle. However, remote assistants can be easily replaced or discontinued anytime as long as it is in accordance to your agreement. In terms of billing, you can pay by the hour and sometimes, the virtual staff are more than willing to cut the invoice should they admit fault.
Recently, more and more companies are moving into remote staffing due to several economical factors – use of technology in the workplace, cost-cutting to reduce the need for office space, personnel’s’ demands for flexibility in work schedules and various other reasons. While many are still doubtful of this rather dispersed work force, several Human Resource Departments have managed to adopt new skills and ideas on how to manage employees despite the difference in location. Whether a company is starting up or is an established entity, there’s certainly more ground for improvement with regards to remote staffing services.
For every business who wishes to use remote staffing to their advantage, here are a few very important guidelines:
As a manager, it is difficult to manage what you can’t measure. Record or let your virtual assistant find ways to quantify important details such as the tasks completed, time spent to finish each as well as idle minutes.
Communication plays an important role when managing remote staff but it does not necessarily mean you need to talk to your employee 24-7. Urgency is perhaps one of the main reasons why a communication is necessary. A good way to keep the lines open while also balancing time is to set a scheduled time every week where you can both agree on goals and resolve issues should they arise.
Varied individuals handle work differently, but more often than not employees can better perform when managers put less pressure on hitting specific targets. As an employer, you must allow workers to tap into their creativity and initiative when carrying out tasks. What matters most is that a manager and worker agrees on an outcome and how much time will be spent for it’s completion.
Change in Leadership Style
If you are the type of manager who prefers to get hands-on with your trainees and subordinates, then this is the time to reconsider changing your manner of handling people. Since this business model paves the way for measuring deliverables over activities, you will need to put focus more on how much a worker can yield rather than how busy he looks.
Technology may have replaced a lot of things over the decades, however one thing is sure; it can never replace humans as managers. Technology can only complement management tasks by quantifying data easier, processing them, monitoring staff and making communications possible despite distant locations.